Shawmut Aquatic Club

The Summer Solstice Classic

University of Connecticut, Wolff-Zakin Natatorium, Storrs, CT

June 20-22, 2003

Sanctioned by CT Swimming #L-03-30

Events List

Hy-Tek Events File for Team Manager

Waiver/Entry Summary

 Meet Director: Carrie Thompson (thompsoncj@attbi.com, 781-235-3150)

Meet Referee: David Saunders (dsaund991@attbi.com)

MEET FORMAT: The meet will be swum as timed finals.  Coaches will receive a scratch sheet for the session in their coach's packet.  Coaches must indicate scratches on these sheets and return them to the bullpen no later than 30 minutes before the beginning of each session.  

The Saturday evening session (the 800 and 1500 meter freestyles) will be by positive check-in.  Swimmers must check in by 6:00 PM or they will be scratched from the event. Coaches, please carefully review the remaining information contained in the coach's packet.  Heat sheets will be posted around the pool deck.  Coaches will be able to pick up heat sheets for each event at the timing console.  The 1650 freestyle will be swum fast-to-slow, alternating heats of women and men.

 SITE:  University of Connecticut, Wolff-Zakin Natatorium, Storrs, CT.  Six 50-meter lanes with non-turbulent lane lines.  The pool is equipped with a Colorado Timing System, touch pads and an electronic scoreboard.

COURSE: Long course meters (50 meters).

EVENTS and SESSIONS: See attached list.

ELIGIBILITY: All contestants must be 2003 USA Swimming registered athletes.  Please contact the New England Swimming Office for registration information. Disabled swimmer forms are available from the New England Swimming Office. New England Swimming Office: 20 Cleveland Road, Needham MA 02492, 781-449-0270, office@neswim.com.

ENTRY INFORMATION: Entries will be accepted on and after May 8, 2003.  Entries received before May 8, 2003 will be considered received on May 8, 2003.  Entries must be received no later than June 8, 2003.  Make checks payable to “Shawmut Aquatic Club”.  Mail completed forms (including signed entry, cover page and waiver) and payment to the entry chairperson: Carrie Thompson, 86 Beechwood Road, Wellesley MA 02482.  All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration.  All entries must include a completed and signed entry cover sheet and waiver.  No deck entries will be accepted.  No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.

 ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at thompsoncj@attbi.com.  Please check that your team name, address, and contact information are listed correctly in this file.  For email entries, payment and hardcopy of the entry (including signed entry, cover page and waiver) must be received within four (4) days of receipt of the email entry.  If payment is received within four (4) days of the email entry, the email receipt date will be considered the date of entry.  If payment is received more than four (4) days after the email entry, the payment receipt date will be considered the date of entry.

ENTRY LIMITS: Athletes may enter a maximum of 4 events per session, with the exception of Friday and Saturday night when they may enter a maximum of one event per session..

ENTRY TIME UPATES: Entry times may be updated through June 17, 2003 at 6:00pm.  No new entries will be accepted after the June 8, 2003 entry deadline.  Entry time updates should be sent via email to the entry chairperson at thompsoncj@attbi.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times.  (New entries will be automatically excluded.)

ENTRY FEES: Electronic entries: $3.00 for individual events.  Non-electronic entries: $4.00 for individual events.  Distance events (400 IM, 400, 800 and 1500 meter free) are $5.00.

ENTRY TIMES: All entries must be specified in long-course meter (50 meter pool) times.  Yard times must be converted to meter times.  Entries with “NO TIME” will be rejected.

ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt.  Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry.  If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines.  Teams that are cut from the meet will have their entry fee returned within four days of being cut.  The 400, 800 and 1500 meter freestyles and the 400 meter IM will be cut by time, if necessary, to meet the four-hour time rule.

PROGRAMS: $5.00 per session.

ADMISSION: There is no admission charge for this meet.

 WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session.  The pool will close five minutes before the beginning of each session.  Teams will be assigned warm-up lanes after all entries are received.

SHAVING: No shaving is permitted at the competition site.

RULES: 2003 USA Swimming rules will govern all competition.  Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.

TIME TRIALS: Time trials will be offered at the discretion of the meet referee if time allows.  Time trials are $5.00.

DECK ACCSS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.  All non-athletes on the pool deck must display their USA Swimming registration card at all times.  Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.

SCORING: The meet will not be scored.

AWARDS: Ribbons will be awarded to the top six finishers in each individual event, and top three finishers in each relay event.

FOOD: A concession stand will be in operation for the duration of the meet.

EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.

MISCELLANEOUS: Shawmut Aquatic Club assumes no responsibility for lost or stolen property.  No glass containers are permitted within the facility.  Pets of any kind and smoking are permitted within the facility.

PARKING: There is ample parking available in the parking lot adjacent to the Wolff Zakin Natatorium.

DIRECTIONS:  Take Mass Pike to I-84 West.  From I-84 take Exit 68 onto Route 195.  Follow Rt. 195 East approximately seven miles to University campus.  Take a right onto the campus on to N. Eagleville.  Follow approximately 1/2 mile to first light.  Take left onto Hillcrest.  Pool is approximately one mile on your right next to the basketball arena.  Do not park on the street in front of the pool facility.  You will be towed.

LODGING: The following hotels and motels are in the area:

 Comfort Inn, Vernon, Ct  --  1-800-228-5150
 Best Western, Mansfield, Ct  --  1-800-446-4656
 Quality Inn, Vernon, Ct  --  1-800-228-5151
 Holiday Inn Express, East Hartford, Ct -- 1-860-528-9611
 Clarion Suites, Manchester -- 1-860-643-5811